Unofficial Until Approved
Meeting Minutes 9/28/2017

The Governing Board of the Tanque Verde Unified School District #13, Pima County, Tucson, Arizona held a regular Board meeting on September 28, 2017 in the Board Room, at Tanque Verde School District Administrative Office, 2300 N. Tanque Verde Loop Rd, Tucson, Arizona 85749.  The meeting was called to order at 6:58 p.m.

In light of yesterday’s tragic accident, we have postponed the student presentation for a later date. The Tanque Verde Unified School District and Governing Board are deeply saddened by yesterday’s tragic accident.  We would like to pause for a moment of silence to show our respect to those who were affected.  

1.	ROLL CALL
	Board Members present:
	Mr. Carlos Ruiz, President 	 	     		Ms. Susan Fry, Board Member       
           	Mr. Jeffrey Neff, Board Clerk			Mr. Jeremy Schalk, Board Member         
	Mr. Steven Auslander, Board Member 	    	Taylor Nye, Student Board Member

	Administrative Staff:
	Dr. Scott Hagerman, Superintendent
	Mr. Adam Hamm, Business Manager

2.	APPROVAL OF AGENDA  
MOTION:  Mr. Auslander made a motion to approve the agenda; Ms. Fry seconded.  Mr. Auslander amended his motion to reflect the TVHS Student Presentation was postponed.  Mr. Ruiz called for the vote, the motion carried unanimously. 

3.	CONSENT AGENDA (see attached personnel report)	 
MOTION:  Mr. Neff made a motion to approve the Consent Agenda.  Mr. Schalk seconded; the motion carried unanimously.
  
4.	INFORMATION AND DISCUSSION ITEMS
	A.  TVHS – Student Presentation: Trip to Dublin and the UK –Ms. Lori Gahr
                  This presentation has been postponed.

B.  District Behavior Matrix – Dr. Scott Hagerman
Dr. Hagerman spoke about the progress made on the District Behavior Matrix.  He has worked closely with Ms. Sherri Rosalik and the Administrative Team to develop a system of levels and points. The matrix will define situations with required actions needed, success plans and a list of violations.  There are four levels; each level has a range of potential consequences for the violation.  Points are assigned, if there are continued violations throughout the year, points will accrue.  Depending on the violation, there are required actions, one is when it is required by law and the other action is when, as a district, we believe we should be doing something, such as a student success plan to help the student get back on track.  Dr. Hagerman discussed the violation definitions and the best way to make these available for students and parents

September 28, 2017 Board Meeting Minutes	  						 page 2 of 5

The initial proposal is to include the violations without definitions in the student/parent handbooks, but have the list with definitions available on-line and at the sites.  There was discussion about requiring signatures from both students and parent acknowledging they’ve read the definitions, this option will be considered.        	

Next Steps:
•	Work with the Admin and Site Councils
•	Bring a final proposal back to the Board 
	
C.  Board Goals – Dr. Scott Hagerman
Dr. Hagerman began his presentation acknowledging all the principals and nearly all of the assistant principals are attending the meeting tonight.  Dr. Hagerman and the administrative team have begun to lay out the action steps that are tied to the Board goals.
Board Goals:
1.	Student Achievement
Support students so they demonstrate quantifiable academic growth across content areas.
2.	Fiscal Responsibility
Maintain financial effectiveness and transparency to ensure support of student learning.
3.	High Quality Professionals
Retain and recruit high performing staff.
4.	School Culture
Enhance school educational climate through continuous improvement on each school’s safe, nurturing and welcoming environment.
5.	Community Engagement
 	      Collaborate with parents and the community to gather input and to develop partnerships. 	
The Philosophy of Change, focused on four areas:
1.	Develop a clear vision
2.	Build collaboration
3.	Capacity building
4.	Internal accountability
 Breaking Down Goals:
1.	Break each goal down into components
2.	There are overlaps –Teacher Support
3.	Develop actions that can be done this year related to components
4.	This leads to a master “to do” list
Components – specific components for each goal: 
A.	Student Academic Growth
Instructional Alignment, Program Development, Teacher Support
B.	Fiscal Responsibility
Transparency (Allovue), Program Evaluation, Master Planning
C.	Retain and Recruit Staff
Timeline, Incentives, Teacher Support

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D.	Culture and Climate
      Leadership Development, Safety Planning, Teacher Support
E.	Community Engagement
	      Community Input Process, Mapping and Partnerships, Advocacy
	The Master List ties action steps to the Goals 
 Goal #1 – Student Achievement - 9 actions steps 
 Goal #2 – Fiscal Responsibility - 7 action steps
                   Goal #3 – High Quality Professionals - 6 action steps
                   Goal #4 – School Culture - 8 action steps
                   Goal #5 – Community Engagement - 5 action steps  	
The master list provides a time frame to accomplish each step, and identifies who is responsible to help implement the action step. 
Board Update Process:
The second board meeting of the month will be focused on updating the Governing Board on the progress made toward each of the goals:
o	October – New Teacher Support
o	November – Program Updates – STEM, Arts 
o	January – Teacher Recruitment and Fiscal Responsibility
o	February – Culture and Climate
o	March – Vison and Mission at sites and then with the Board
o	April – Community Engagement
o	May – Evaluation of 17-18 SY and beginning process of adjusting for 18-19 SY

Dr. Hagerman concluded many of the actions steps are already underway.  

D.  Property Tax Update – Mr. Adam Hamm  
Recently community members received their property tax statements.  Mr. Hamm has answered a few questions from the community and is providing this report to the Governing Board.  
Mr. Hamm stated last year the beginning cash balance for the District was just under $847,000, which offset our $1.02M debt service (Build America Bonds) payment for FY17.  The District levied $182,671 for our Class B debt service, which resulted in a 10-cent tax rate increase for our Bonds.  The total secondary tax rate was approximately $1.01. 
For FY18 our beginning cash balance was just under $123,000 AND we have a nearly $1.3M debt service payment for FY18.  We levied about $1.2M ($1,162,835), which resulted in a 63-cent tax rate increase.  The total secondary tax rate is $1.53.
The increase from last year is because we did not have the cash reserves to help offset the debt service increase. 

5.	ACTION ITEMS
	A. Board consideration for EGJH – Math Counts Club – Mr. Greg Miller
Mr. Miller explained last year there was a Math Counts class. Due to the cohort this year, 	Math Counts Class was replaced with Geometry.  Students miss the Math Counts Class and 
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would like to establish the former class as a club.
MOTION: Mr. Neff made a motion to approve EGJH – Math Counts Club.  Ms. Fry seconded; the motion carried unanimously. 

	B.  Board consideration for EGJH – Math Counts Club Tax Credit Eligibility- Mr. Greg Miller 
Mr. Miller requested Tax Credit Eligibility for the Math Counts Club to cover competition expenses. 
MOTION: Mr. Auslander made a motion to approve EGJH Math Counts Club Tax Credit eligible. Ms. Fry seconded; the motion carried unanimously. 

C.  JFB – Open Enrollment Policy – Dr. Scott Hagerman
Dr. Hagerman recommended we change our open enrollment policy closing date from March 1 to February 1.  This allows families to find out earlier and to begin the registration process,   and it helps the secondary sites with class scheduling.   This change also aligns us more with bordering districts.
MOTION:  Ms. Fry made a motion to adopt policy JFB – Open Enrollment as submitted.  	
Mr. Schalk seconded; the motion carried unanimously. 
	
6.	ANNOUNCEMENTS

7.	FUTURE BOARD AGENDA ITEMS
	Climatec Update – Sept. / Oct.
TVES – Student Presentation - Bucket Drums – October
New Teacher Support - October
Superintendent Actions - October
District Emergency Operation Plan - October
Bond Refinance – Oct. / Nov.
Master Plan - November
 	Community Facility Usage Report - December
	
8.	ADJOURNMENT
              	Mr. Ruiz adjourned the meeting at 7:47 p.m. 

	 							      		Respectfully submitted by,								                          	 		     	Judy Bower, Governing Board Secretary

_____________________________		           		_ ________________  _______________
Carlos Ruiz, Board President				           Susan Fry, Board Member			

September 28, 2017 Board Meeting Minutes							page 5 of 5

		
_____________________________  	                         _________________________________
Jeffrey Neff, Board Clerk						Jeremy Schalk, Board Member

_____________________________
Steven Auslander, Board Member