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Corinne: They would like.

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Jose Scott: This meeting is being recorded.

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Sixth Sense: Okay.

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Jose Scott: I like the idea because it's very hard to find substitutes.

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Corinne: Hmm.

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Sixth Sense: I know. Where do you pull from, Mr. Bryant? When there is a when you? There is a need for this.

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David Bryant: So that's the issue. That I mentioned earlier to the Finance Committee is that we currently are using in house staff to do subbing

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David Bryant: the subs that we had the previous 2 years. Didn't reach. We reached out to them and they didn't reach back.

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David Bryant: I don't think they were interested in returning to sub.

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David Bryant: and I'd rather actually have in house.

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Corinne: How does it do that.

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David Bryant: Rather than contracting out outside of our school.

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Sixth Sense: Yeah.

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Sixth Sense: And ces may be able to help with that.

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Corinne: Something else that we used to do, or something that we do at that school also is we don't allow teachers to cash out their leave until they've been with us for 3 years, so I don't know if that's something that Mr. Bryant or the Board wants to consider.

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Jose Scott: I like that.

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Sixth Sense: I like it, too, but it won't work for this, I mean, but it it would be. It's kind of tough, because I think everybody's new at the school right now, right.

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David Bryant: We have a lot of new staff this year. So maybe it's something that we could grandfather in.

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Sixth Sense: Yeah, because

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Sixth Sense: because with the new staff and all that, it's

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Sixth Sense: it'll take 3 years for them, too.

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Sixth Sense: to be able to access that but in the meantime, you know, the absences will continue.

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Sixth Sense: and that's not too much of a help with

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Sixth Sense: The fact that we're trying to grow again.

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Jose Scott: So let's do, let's do this with this policy. If you, we get more information, then we can.

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Jose Scott: on this, and how I I. We already talked about this in our finance meeting, but in our next meeting we can

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Jose Scott: bring it up again, and then we can see the taking action on that? Does everybody? Can everybody agree with that?

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Sixth Sense: Yeah. So we don't even have to table it. This was just discussion, okay, yeah.

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David Bryant: We just wanted to see if everybody was on board with it before we drafted the language for it and presented it as an official policy.

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David Bryant: So we'll work on that and then present it at the next meeting.

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Jose Scott: Sounds good.

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David Bryant: The next discussion item is the updated financial policy. Miss Corinne.

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Corinne: Yes, so let me pull that up.

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David Bryant: You need me to pull that up on my screen.

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Corinne: Oh, sure.

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Corinne: So this update is just because of a requirement by an updated Gatsby rule.

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Corinne: Gatsby, are the rules that we have to follow for accounting.

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Corinne: and this is these are the auditors will review our policies to make sure that our policies are in compliance with gasb.

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Corinne: It's a little further down, I think, under the Assets section.

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Corinne: and then also they'll they'll compare what we have in policy to what we are. The process that we're doing within the school. So what this is related to is

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Corinne: previously there, right in there, there should be a highlighted section.

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Corinne: Previously, if any item that we purchased was more than was worth more than $5,000 when we purchased it.

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Corinne: Then we we had to capitalize it, or put it on a list that you all are used to approving it once a year at a board meeting.

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Corinne: So now the Gatsby rule recommends that if there is a purchase where

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Corinne: there are multiple items for a common purpose.

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Corinne: and that the total equals what they call a significant amount.

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Corinne: that those items be also included into our capital asset schedule.

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Corinne: So you may remember, I think the school received a few audit findings in the past because the capital assets were not depreciated correctly.

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Corinne: So.

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Corinne: It's it's my. There really is no reason for a school to have to have a significant amount of capital assets, especially a charter school, because we don't go out for bonds.

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Corinne: and we can't get loans from a bank, which that's what they would look at. So really, what if we were to go out for a loan, for example, for a building. They would be more interested in our chances for renewal.

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Corinne: and then also our cash balance. So to have to add more items on as assets, and would not not positively affect us, if anything, adding, having a low threshold would cause us to have to add more items which would increase our chances for an audit finding.

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Corinne: which is another item that the that lenders look at or audit findings, because we would have several items say, for example, we purchased 50 chromebooks.

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Corinne: and then we decided that we were going to capitalize those. That's 50 items that there's a chance for an error on that, even if it's a dollar.

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Corinne: the auditors have to issue a finding for that. So my inclination is to have as high of a threshold as we can.

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Corinne: and to define

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Corinne: what? What would be a common, a definition, so that we could define what a common goal would be. So I put items that are valued at less than 5,000 per item, but are purchased in aggregate within a 3 month time. Frame

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Corinne: for a single objective.

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Corinne: and is a hundred 50,000 or greater.

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Corinne: and then going along with other capital assets, has a useful life of 5 years or longer will be recorded as a capital asset.

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Corinne: So I included the 3 months, because usually say, for example, when we purchase our building and we want to buy

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Corinne: 200 desks, or it might be more then, and it equals this threshold of 150,000, or greater, then that would all be included. But say, we purchased

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Corinne: 150 desks at 1 point, and then we purchase another 29 months later.

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Corinne: It's not for the same goal. For some reason we decided to purchase another 20 debt, purchase another 20 desks down the road, and that would exempt those 20 desks from being included.

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Corinne: I chose a hundred 50,000, because, from doing research

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Corinne: of what other auditing firms have recommended. They recommended 2 to 3%, and in the example that the Irs gave, they gave, I think it was 115,000 was their threshold. So in applying the 2 to 3%, that's how I came up with 150,000, and then 5 years. Lifespan is just the general consensus for assets life.

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Corinne: So are there any questions or comments on this.

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Jose Scott: I haven't.

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Corinne: Okay.

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Jose Scott: Whatever is feasible for audit. That's

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Jose Scott: that's my question.

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Jose Scott: If this is feasible for our audit. Yes, agreeing with it.

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Sixth Sense: Yeah, cause I'm.

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Corinne: Okay.

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Corinne: I believe it would be so. They'll review it, and if they have any feedback they won't issue a finding this year, but they may provide feedback.

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Corinne: and then, if they do provide feedback that seems justified and we don't fix it, then they'll give us a finding next year, so I recommend. If there are no more other questions or comments. I recommend this addendum to our financial policy

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Corinne: for the capitalizing of assets.

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Jose Scott: Can I entertain a motion to approve?

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Esteban: I motion.

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Sixth Sense: Go ahead!

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Jose Scott: Go ahead! Gloria!

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Sixth Sense: And I second.

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Jose Scott: Okay? Who made the motion? I didn't hear.

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Esteban: I did.

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Jose Scott: Okay, so okay.

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Jose Scott: And Gloria, you second that right? Thank you. 7.

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Jose Scott: Okay, Mr. Dave. David, can you? Give us a roll call, please?

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David Bryant: Mr. Gonzalez.

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Jimmy: Yes.

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David Bryant: Nicole.

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Esteban: Yes.

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David Bryant: Where is that?

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Sixth Sense: Yes.

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David Bryant: And Mister Scott.

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Jose Scott: Yes.

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Corinne: Thank you.

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Jose Scott: Thank you.

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David Bryant: And I commended Corinne earlier, but I want to do it again. Here, too, the auditors have said nothing but positive things about the audit process being very smooth, and Corinne's been very diligent about submitting everything that's been asked for. So thank you. Corinne just wanted to take a moment to publicly. Thank you.

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Corinne: Thank you.

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Sixth Sense: Thank you. Thank you. Corinne.

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David Bryant: Next up we have our additional final action items, election of new members and officers for Atda. Governing council 2425.

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Sixth Sense: Okay? So who's a new member?

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Sixth Sense: The parent.

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David Bryant: Miss Thelma Aguilar is a parent of one of our students who just joined this year. And very helpful with us the last few weeks, and we can tell she's a very involved parent, and we'll do great things for our school. So

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David Bryant: the recommendation is to accept her as a board member.

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Sixth Sense: Is she on right now? Oh, okay. Can we see you.

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Delma: Of course. Hi!

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Jose Scott: Hi.

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Jose Scott: Dylan, can you tell us a little bit about yourself, please, and

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Jose Scott: she can get the risk? The Board members?

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Jose Scott: This

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Jose Scott: I know, you're doing fantastic things at the school, but give us a little background about yourself.

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Delma: Okay, yes. My name is Delma Aguilar. My student is in 9th grade. Her name is Delilah.

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Delma: She's special needs. What else can I say? I love the school?

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Delma: It's amazing. They've done so much for my daughter. They just they help her and support her.

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Delma: They've taught her so much, and she's just a joy to. She loves the school as well.

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Delma: She makes friends

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Delma: all around. They, you know I get.

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Delma: We get support all over. So.

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Sixth Sense: Well, thanks for your interest, because.

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Jose Scott: Yes.

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Delma: And I I tell everybody about the school I mean I want it to grow as well.

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Jose Scott: Yeah, thank you. Yeah, that's great.

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Sixth Sense: Well, I I accept her.

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Sixth Sense: Oh, thank you.

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Jimmy: Awesome. Yeah.

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Jose Scott: You make a motion, Gloria.

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Sixth Sense: Oh, do we? Okay? I make a motion to accept. Accept. Delma. What is your last name? Delma?

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Delma: Aguilar.

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Sixth Sense: Aguilar to to be our parent

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Sixth Sense: parent member for the governing council. Atta.

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Jose Scott: Can I entertain a second? Please.

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Jimmy: I'll second.

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Jose Scott: Great.

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Delma: Thank you, appreciate it. Welcome aboard.

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Jose Scott: David, give us a roll call, so we can make this official.

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David Bryant: Mr. Cold?

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Esteban: Yes.

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David Bryant: Mr. Gonzalez.

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Jimmy: Yes.

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Sixth Sense: Yes.

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David Bryant: And Mister Scott.

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Jose Scott: Yes.

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David Bryant: Thank you. Thank you. Welcome aboard. Ms. Aguilar.

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Delma: Thank you for having me. I appreciate it.

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Jose Scott: Welcome!

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Delma: Awesome.

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Sixth Sense: And now we

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Sixth Sense: are we doing the officer bit? Now we're changing, or we're you're are we going to

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Sixth Sense: vote

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Sixth Sense: for new positions or change positions, or something to that effect.

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David Bryant: Yeah, it's I think we have tabled that from last time. So we wanna make.

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Jose Scott: Yes.

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David Bryant: Officers in place.

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Sixth Sense: I nominate Mr. Scott again.

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Sixth Sense: I'm just joking, Scotty.

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Jimmy: Yeah, well.

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Jose Scott: Let me say I don't mind being the President, but I've been the President for the last 5 years. If my feelings when that get hurt if somebody wants to be president. Okay, but I'd love you know what we've been doing but if nobody wants to be

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Jose Scott: up for the President, then I will accept that. But it's all up to you guys.

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Sixth Sense: I I I know that we wanted to step down and things like that, but I think maybe we should go the semester.

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Sixth Sense: And then we table table this again to in January.

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Sixth Sense: to at least go a semester with the new members and the whole bit

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Sixth Sense: a recommendation.

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Esteban: Well, I would I would. Just a comment on that one. I would say that, Mr. Scott. He's been doing a lot of you know a lot of the groundwork along with Mr. Brian, and maybe past administration so we do thank you for all the work that you've done.

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Esteban: I know. You know. I know

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Esteban: charter schools. I know education not very well, you know. I

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Esteban: I've been teaching for the last 12 years, and especially charter schools. That's my expertise.

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Esteban: But as a new board member, you know, hopefully, I bring more things to the table. But if Mr. Scott is willing to keep doing that

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Esteban: really important work as we move forward, especially

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Esteban: thinking about purchasing property.

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Esteban: I think it's a good idea if he can still help us with that. But if if you guys think otherwise, and if if you don't wanna do it, then we can pick somebody else.

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Sixth Sense: Do you need somebody for finance? And Stephan, you you joined the meeting in earlier.

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Jose Scott: Yes, he sure did.

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Sixth Sense: So, so I would like to nominate you for treasure.

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Jose Scott: Again, guys, I think I do appreciate the fact that you, you know about being the President and all that. And I've been in it for 5 years, and again my feelings will not be heard if somebody else says I want to take that position.

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Jose Scott: but I will, if you want me to. I will continue, and especially it's been great working with David. He. He's a thinker. He thinks out of the box, and he's done a lot of good things. So but yeah.

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Jose Scott: whatever the the board, the rest of the board feels, it's and I do agree that Mr. Cole should be the treasurer.

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Sixth Sense: Do you accept?

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Esteban: Yes.

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Jose Scott: Okay.

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Jimmy: Yeah.

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Sixth Sense: Then do we need a secretary?

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Jose Scott: Yes.

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Sixth Sense: So.

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Jose Scott: Jimmy.

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Sixth Sense: Or Miss Aguilar, or somebody.

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Jose Scott: Is regular.

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Delma: So you you need a secretary.

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Jose Scott: Yes.

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Sixth Sense: We need a secretary's position which

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Sixth Sense: I don't know exactly what the secretary does

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Sixth Sense: other than be a member. Right?

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Sixth Sense: So it's not gonna take extra time.

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Corinne: If I may. May I? May I say something? Sure.

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Jose Scott: Go ahead!

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Corinne: It's it's a good internal control to have the secretary or someone on the board. Usually it's the secretary. Take the minutes that way just in that way that avoids any sort of con like, what's the word? Trying to think? What's this? Something, something conflict. I just lost it.

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Corinne: But instead of having a school employee do them, because then something could

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Corinne: be altered on the minutes. In a way that

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Corinne: is better for the school.

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Corinne: I've seen that happen personally at a school where the head administrator was

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Corinne: not doing what he should be. Not that I think that Mr. Bryant is doing that at all, but just saying that that's a good internal control, a good practice.

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Sixth Sense: Isn't the recording taking care of that, though.

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David Bryant: I was, I was gonna add that I think the bonus now is that technology is helping take notes, too. But really I been with Sue Fox about the meeting minute meeting. Sorry meeting minutes. I got that back.

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David Bryant: And and she indicated that we don't have to necessarily have it be verbatim all the way through, because then it would be cumbersome to have the board approve those minutes every single month.

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David Bryant: But I did purchase the AI tool that takes notes. And so it record. We have the recording in place. We'll have those as a starting point for the secretary, but on top of that it also transcribes what everybody says. And so if we if the secretary missed anything, or maybe misheard something, the transcription can help translate those minute minutes into the agenda.

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David Bryant: And so I think it's what I'm saying. What I'm trying to say is that it's easier now to be a secretary than it was, I think, in years past.

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Jose Scott: Well, Ms. Aguilar accepts the position of secretary. I'm for it. My nomination is for Ms. Aguilar to be the secretary.

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Delma: Yes, especially if you know, there's gonna be recordings. And AI is gonna help a lot.

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Jose Scott: Hey, guys, hey, I.

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Sixth Sense: I think, basically, you would just have to just review it. And if you had any questions, I will.

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Sixth Sense: Well, if it's being recorded, there's no really.

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Sixth Sense: Question about it, because there it is. And

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Sixth Sense: yeah.

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Delma: And if there's no competition, nobody else wants the position right.

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Jose Scott: Nobody's jumping on it.

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Sixth Sense: Somebody could go with my position. I'm I'm Vice President.

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Delma: No worries, sounds, good.

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Sixth Sense: Okay, thank you.

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Sixth Sense: So I think we're good.

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Jose Scott: Let's let's go ahead. Let's do this. Let's do this the right way. Let's go ahead and entertain a motion to accept the new board member, Miss Aguilar, and to accept the governing Council members.

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Sixth Sense: Already accepted the Ms. Aguilar. But now we just need to do move for the positions.

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Jose Scott: Okay? Again, anybody want to be president.

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Jose Scott: Okay? Vice President, Gloria.

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Sixth Sense: Anybody wanna be?

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Sixth Sense: I'll I'll I'll stay with position.

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Jose Scott: Okay. Mr. Cole, thank you for the position of of the Finance

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Jose Scott: Secretary and Ms. Aguilar for being the

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Jose Scott: the Secretary for for the for the minutes. I just. I just went blank.

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Sixth Sense: Do we move on that.

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Jose Scott: Let's go ahead and do that and make that.

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Sixth Sense: I make a motion that we accept Mr. Cole as the finance, the treasurer.

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Sixth Sense: and a position for the Atda Governing council, and Ms. Aguilar to be the secretary for a position for the Atda governing council.

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Jose Scott: Okay. The motion is made by Ms. Garza Gloria for the positions of the governing council. Can I entertain a second, please.

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Esteban: I second.

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Jose Scott: Thank you, Stefan.

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Jose Scott: Mr. Brown, can you give us a roll call? Please.

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David Bryant: Yes, sir. Ms. Are you there?

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Delma: Present.

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David Bryant: Missed your call.

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Esteban: Yes.

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David Bryant: Ms. Garza.

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Sixth Sense: Yes.

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David Bryant: Mr. Gonzalez.

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Jimmy: Yes.

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David Bryant: And Mister Scott.

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Jose Scott: Yes.

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David Bryant: Okay, that passes. So the last item on our agenda is to confirm the scheduling of our next meeting. Mr. Scott.

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Jose Scott: That would be October the 16, th if I if I'm correct, right.

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David Bryant: Let me see.

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Sixth Sense: Yeah, looks like it.

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Jose Scott: Well, if we.

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Sixth Sense: We go a month away. We're looking at October 23rd 20 second. No, you're talking.

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Sixth Sense: You're talking October 15, th right for.

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Jose Scott: 3 50. Excuse me. Yes.

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Sixth Sense: And if we wanna go a month it's October 20.

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Jose Scott: 20 second.

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Sixth Sense: Yeah, but we went late this time. But

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Sixth Sense: but it it doesn't matter. I mean.

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Sixth Sense: that's fine with me.

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Jose Scott: So let's let's have our meeting October 15.th Oh, well, let's do this. If everybody agrees with the Council. Once we hear from Christine Duncan.

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Jose Scott: Then we can put it on our

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Jose Scott: for the meeting of October 20. Second. Anybody any any questions or comments about that?

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Jose Scott: What do you think, David?

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David Bryant: I think. October 20 second makes more sense, because that will allow us to have the full information about what Cdh's board.

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Sixth Sense: Mean that that one's on the 16? th Yeah.

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Jose Scott: Right. Any any board members, comments.

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Jimmy: I agree, yeah.

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Esteban: That's perfect.

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Jose Scott: Okay, thank you, gentlemen, thank you. Thank you. So our next Board meeting can I have a motion to have our next Board meeting? October 20 second at 5 30, finance meeting at 5 o'clock.

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Delma: I'll make a motion.

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Jose Scott: Maybe I don't want to make the motion.

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Sixth Sense: Okay. She made the motion.

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David Bryant: Mama made the motion.

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Sixth Sense: I Miss Aguilar. Yeah.

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David Bryant: Thank you. There.

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Jose Scott: Can I entertain a second? Please.

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Esteban: An isecond.

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Jose Scott: Thank you.

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Jose Scott: It's cold.

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Jose Scott: Okay, we'll call Mr. Brandon.

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David Bryant: Oh, Mister Scott!

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Jose Scott: Yes.

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Sixth Sense: Yes.

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David Bryant: Regular.

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Delma: Yes!

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David Bryant: Mr. Cole.

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Esteban: Yes.

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David Bryant: Mr. Gonzalez.

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Jimmy: Yes.

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Jose Scott: Thank you, folks, and then can I entertain a motion to adjourn? Please.

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Sixth Sense: Make a motion to adjourn today's meeting.

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Sixth Sense: Thank you.

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Jose Scott: Gloria, Second.

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Sixth Sense: I said.

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Delma: Check it.

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Jose Scott: Thank you. Okay.

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Jose Scott: okay, we have a roll call, please, Mr. Brad.

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David Bryant: Mr. Gonzalez.

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Jimmy: Yes.

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David Bryant: Mr. Cole.

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Esteban: Yes.

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Delma: Yes.

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David Bryant: Ms. Garza.

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Sixth Sense: Yes.

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David Bryant: And Mister Scott.

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Jose Scott: Yes, thank you. Folks. Time is 6, 32. All of you guys have a great week. Okay, be careful.

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Jimmy: See everybody.

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Esteban: So, much. Okay.

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Jose Scott: You guys.

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Corinne: Good one. Good night.

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Delma: Good night.

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Jose Scott: Good night.