DRAFT – Unofficial Until Approved Meeting Minutes 3/8/18

The Governing Board of the Tanque Verde Unified School District #13, Pima County, Tucson, Arizona held an Executive Session Board Meeting on March 8, 2018 in the Board Room, at the Tanque Verde School District Administrative Office ‐ 2300 N. Tanque Verde Loop Rd., Tucson, Arizona 85749.
CALL TO ORDER
The meeting was called to order at 6:29 p.m.
ROLL CALL
Board Members present:
Ms. Susan Fry, Board President	Mr. Carlos Ruiz, Board Member
Mr. Steven Auslander, Board Member	Mr. Jeremy Schalk, Board Clerk (arrived @ 6:37)
Mr. Jeffrey Neff, Board Member

Administrative Staff:
Dr. Scott Hagerman, Superintendent
MOVE TO EXECUTIVE SESSION
MOTION: Mr. Auslander made a motion to move into Executive Session pursuant to:
A.R.S. 38‐431.03 A. (1) Discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that, with the exception of salary discussions, an officer, appointee or employee may demand that the discussion or consideration occurs at a public meeting. The public body shall provide the officer, appointee, or employee with written notice of the executive session as is appropriate but not less than twenty‐four hours for the officer, appointee or employee to determine whether the discussion or consideration should occur at a public meeting.
A. Assistant to the Principal at Agua Caliente Mr. Neff seconded; the motion carried unanimously.
The Governing Board and Superintendent adjourned into Executive Session at 6:29 p.m.

ADJOURN FROM EXECUTIVE SESSION
MOTION: Mr. Neff made a motion to adjourn from Executive Session at 7:01 p.m. Mr. Auslander seconded; the motion carried unanimously.

The Governing Board of the Tanque Verde Unified School District #13, Pima County, Tucson, Arizona held a Regular Board Meeting on March 8, 2018 in the Board Room, at the Tanque Verde School District Administrative Office ‐ 2300 N. Tanque Verde Loop Rd., Tucson, Arizona 85749. The meeting was called to order at 7:02 p.m.
ROLL CALL
Board Members present:
Ms. Susan Fry, Board President	Mr. Carlos Ruiz, Board Member Mr. Steven Auslander, Board Member	Mr. Jeremy Schalk, Board Clerk
Mr. Jeffrey Neff, Board Member	Kaitlyn McWilliams, Student Board Member

Administrative Staff:
Dr. Scott Hagerman, Superintendent Mr. Adam Hamm, Business Manager
APPROVAL OF AGENDA
MOTION: Mr. Auslander made a motion to approve the agenda. Mr. Neff seconded; the motion carried unanimously.

REPORTS
Student Board Member Report – Kaitlyn McWilliams (submitted in advance)
Tanque Verde High School
Feb 13‐ NHS completed toy drive fundraiser and delivered toys to TMC. Feb 17‐ Science Bowl team competed in Arizona Regional Science Bowl they placed second in round robin
Feb 20‐ FFA had a petting zoo at lunch in honor of National FFA week. This included many types of farm animals
Both softball and baseball started their seasons at the beginning of February Baseball attend a tournament with good competition over Rodeo Break Softball will attend a tournament in Payson, AZ 3/15‐3/17
Golf and tennis also started their season and they are off to a strong start. Junior night on March 5:
Counselors from U of A, ASU, NAU, GCU, and Pima are coming to TVHS
to talk about scholarships, how to conduct a college search, requirements, and career prep March 8‐ Concert band Area festival at Catalina Foothills High School
March 22‐ AP English trip to U of A theater
March 22‐24‐ Concert band Anaheim trip to compete/ go to Disneyland March 23‐25‐ U of A Sky School on Mt Lemmon
Emily Gray Junior High School
4th quarter sports are beginning‐ baseball and softball March 19‐ EGJH book fair! All week.
March 21‐ Academic Showcase
March 22‐24‐ Band, orchestra, and choir Anaheim trip to compete/ go to Disneyland
STUCO still working on Leukemia Lymphoma Society fundraiser ‐ almost finalized.

Kaitlyn announced she will be presenting an additional report next month. She is gathering information from each site regarding the community outreach programs and projects in which they’ve been involved.
Superintendent’s Report – Dr. Scott Hagerman
Summer Planning –
Title I funding is decreasing. The number of summer school classes may be impacted at the elementary site level. At the junior high level, students who need remediation will have programs available. At the high school, students focused on credit recovery will also have programs available.
Ms. Fry asked approximately how many elementary students typically sign up for summer school, Ms. Rosalik said they normally have about 60 students who are enrolled in reading or math classes.
Enrollment Update ‐
Dr. Hagerman provided current enrollment data and projected enrollment (2018‐19 SY) for Board Members to review. There was discussion regarding the 9th grade and
kindergarten, these grade levels are the most challenging to project. However, the trend data reveals more 8th grade students are opting to attend Tanque Verde High School.
Menu of Assessments –
There are a variety of assessment tools that can be used to assess student growth and knowledge: AzMerit, SAT, PSAT, ACT. Dr. Hagerman said he will be looking at the assessment process and seeking guidance from site councils, students and teachers.
Student Board Member Kaitlyn McWilliams shared with Board Members that high school students take several tests in preparation for college entrance requirements. The AzMerit test carries the least priority in terms of importance for her.
Dr. Hagerman said he will gather information and bring it back as a Board update.

Budget update and Planning – Mr. Adam Hamm
Mr. Hamm presented a PowerPoint of the District Timeline and Planning for 108‐19 Budget. Timeline:
July 5	Proposed budget
July 15	Adoption (no later) Sept. 1	Revision (on or before) Dec. 15	Revision (on or before)
May 15	Final Revision (no later than)
Budget Planning:
Information needed –
ADM (Weighted Student Count)
Per Student amount (Base Support Level – BSL) Teacher Experience Index (TEI) currently 1.0456
Other Important Information –
Qualifying Tax Rate (QTR)

Timeline for Planning –
April‐Business Manager and Superintendent
Initial projections:
ADM – Projected to be approximately 2040 students; weighted at approximately 2040
QTR – Estimated decrease $2.0234 to $1.9679 (due to property value STATEWIDE increase 2.82%)
- SETR (previously county Equalization Rate) estimated decrease from $0.4875 to $0.4741
Current Inflation factor – 1.8%
Current M&O Budget: $12,576,054
Budget per Inflation: $12,802,423
Possible increase of an estimated 40 students at high school freshman class could generate
$149,160
District Additional Assistance (DAA):
DAA
Currently (Fiscal Year 2017‐18) funding was cut $876,922 from $1,000,120 down to
$123,198 or 87.68%
Bare minimum need in DAA $366,000
Currently the District must move $236,801 of M&O to cover our Capital Expenses
Proposed Increases:
DAA five year restoration
$95 M restored in FT19
this could give an estimated increase of $238,000
An additional $34M to existing 1.06% teacher salary increase making a total increase of 2% Board members asked clarifying questions throughout the presentation.
CALL TO THE PUBLIC
None
CONSENT AGENDA (see attached personnel report)
Dr. Hagerman introduced Kristen Kvaran to the Governing Board. Ms. Kvaran was selected as the new Preschool Director/Teacher.
MOTION: Mr. Neff made a motion to approve the Consent Agenda. Mr. Schalk seconded; the motion carried unanimously.
INFORMATION AND DISCUSSION ITEMS
A. Feasibility Update – Dr. Hagerman
Dr. Hagerman updated Board members about the first Superintendent’s Feasibility meeting that was held earlier this week. The meeting was well attended by committee members, consisting of students, staff and parents. The committee understands the purpose of the committee work is to assess the district’s needs in relation to the educational program and school facilities, and to provide guidance related to the 2018 election. Ms. Anne Velosa and Ms. Susan Fry have agreed to Co‐Chair the committee.

Mr. Ruiz mentioned the survey information that was gathered from the previous override, and how valuable the information was. Dr. Hagerman acknowledged we will be working with the same survey group, Higher Ground, to conduct the survey of registered voters. Survey questions are currently under development.
The committee meets next on Tuesday, March 20 from 6:00 p.m. to 8:00 p.m.
ACTION ITEMS
Assistant to the Principal position at Agua Caliente Elementary School– Dr. Scott Hagerman
Dr. Hagerman recommended Ms. Chris Reitz as the Assistant to the Principal at Agua Caliente Elementary school.
MOTION: Mr. Neff made a motion to approve Chris Reitz as the new Assistant to the Principal position at Agua Caliente Elementary School. Mr. Auslander seconded; the motion carried unanimously.
CTE / Fine Arts ‐ Dr. Scott Hagerman
After a thorough vetting by the high school site council, students will have options from which to choose to satisfy CTE / Fine Arts requirements. The credit requirements may be satisfied with 2 Fine Arts credits, 2 CTE credits, or one of each.
MOTION: Mr. Neff made a motion to approve the CTE / Fine Arts requirements as proposed. Ms. Auslander seconded; the motion carried unanimously.

PE Requirements – Dr. Scott Hagerman
PE credit requirements may be satisfied through a variety of other options such as Marching Band and Sports teams. Site administrators and staff will work directly with students to identify other paths to satisfy PE requirements.
MOTION: Mr. Ruiz made a motion to approve the PE requirements as proposed. Mr. Auslander seconded; the motion carried unanimously.
BOARD AND SCHOOL EVENTS
See attached School Events calendar
FUTURE BOARD AGENDA ITEMS
Board Goals: Vision and Mission at the sites and Board ‐ March
Facility Use Quarterly Report – March Capturing Kids Hearts – March
301 Plans – March Campus Security – April
Board Goals: Community Involvement ‐ April
Board Goals: Evaluation 2017‐18 SY / 2018‐19 SY ‐ April

ADJOURNMENT
Ms. Fry adjourned the meeting at 7:53 p.m.

Respectfully submitted by,
Judy Bower, Governing Board Secretary

 	
Susan Fry, Board President	Jeremy Schalk, Board Clerk

Steven Auslander, Board Member	Carlos Ruiz, Board Member

Jeffrey Neff, Board Member

Personnel Items - Board Meeting - March 8, 2018

Administrator Contracts	Position	Reason	Site	FTE	Date	
See Attached List						
						
Administrator Resignations	Position	Reason (Replace / New)	Site	FTE	Date	
						
Certified Contracts	Position	Reason (Replace / New)	Site	FTE	Date	
Clarence Jolley	Physics/Math Teacher	Replace Jan Pridans	TVHS	1.0	7/31/2018	
Kristen Kvaran	Preschool Director/Teacher	New	TVES	0.4	7/1/2018	
						
Certified Resignations	Position	Reason	Site	FTE	Date	
Alexis Burrows	Music Teacher	Personal	ACES	1.0	3/2/2018	
						
Classified Contracts	Position	Reason (Replace / New)	Site	FTE	Date	
						
Classified Agreements	Position	Reason (Replace / New)	Site	FTE	Date	
Rich Wilson	Paraprofessional III	Replace Jennifer Suichies	TVHS	0.80	3/12/2018	
Gonzalo Luevanos	School Security Monitor	Zachary Taylor	TVHS	1.0	3/5/2018	
						
Classified Resignations	Position	Reason (Replace / New)	Site	FTE	Date	
Rich Wilson	Bus Driver	Internal transfer to Paraprofessional position	TRANS	0.75	3/9/2018	
Catherine Brandon	COTA	Retiring	ACES	0.75	8/30/2018	

Other						

Other Continuations		Reason (Replace / New)	Site	FTE	Date	

Other Discontinuations	Position	Reason	Site	FTE	Date	

Other New Hires	Position	Reason	Site	FTE	Date	
Cynthia Kieft	Classified Substitute	New	Varies	Varies	2/20/2018	
Heather Gordon	Certified Substitute	New	Varies	Varies	3/1/2018	
Rich Wilson	Sub Bus Driver	New	TRANS	Varies	3/12/2018	

/K. Wick 3/13/2018

Admin Contract Names SY 2018/ 2019
Last Name	First Name	Primary Job Title	Site	
BATTY	EMMA	ASSISTANT PRINCIPAL	TANQUE VERDE ELEMENTARY	
BLACKWELL	TONY	IT DIRECTOR	DISTRICT	
GASTELLUM	MARIO	ASSISTANT PRINCIPAL	TANQUE VERDE HIGH SCHOOL	
GLENNON	SALLY	SPECIAL EDUCATION DIRECTOR	DISTRICT	
HAMM	ADAM	BUSINESS MANAGER	DISTRICT	
HUBBARD	KIMBERLY	PRINCIPAL	TANQUE VERDE ELEMENTARY	
HUESTIS	MARILYN	PSYCHOLOGIST	TANQUE VERDE DISTRICT OFFICE	
MALIS	ALBERT	PRINCIPAL	TANQUE VERDE HIGH SCHOOL	
MILLER	GREGORY	PRINCIPAL	EMILY GRAY	
PLACE	CLAIRE	Community Liaison	DISTRICT	
ROSALIK	SHERRI	PRINCIPAL	AGUA CALIENTE	
SMITH	CYNDIL	PSYCHOLOGIST	AGUA CALIENTE	
STEINER	ADAM	ASSISTANT PRINCIPAL	EMILY GRAY	

				

				

				

				

				

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