Unofficial Until Approved Meeting Minutes 3/22/2018

The Governing Board of the Tanque Verde Unified School District #13, Pima County, Tucson, Arizona held a regular Board meeting on March 22, 2018 in the Board Room, at Tanque Verde School District Administrative Office, 2300 N. Tanque Verde Loop Rd, Tucson, Arizona 85749. The meeting was called to order at 6:59 p.m.

1. ROLL CALL
Board Members present: Ms. Susan Fry, President
Mr. Jeremy Schalk, Board Clerk
Mr. Steven Auslander, Board Member

Mr. Jeffrey Neff, Board Member (arrived @ 7:01) Mr. Carlos Ruiz, Board Member
Kaitlyn McWilliams, Student Board Member (absent)

Administrative Staff:
Dr. Scott Hagerman, Superintendent Mr. Adam Hamm, Business Manager

2. APPROVAL OF AGENDA
MOTION: Mr. Auslander made a motion to approve the agenda with exception. He requested Information Item A –TVES Student Presentation ‐ Square Dancing be moved and heard prior to the Consent Agenda. Mr. Neff seconded; the motion carried unanimously.

3. INFORMATION AND DISCUSSION ITEMS A. TVES – Student Presentation: Square Dancing
Ms. Hubbard thanked Board Members for this opportunity. She is filling in for TVES Music Teacher, Ms. Jenny Cain tonight. Ms. Cain is on a trip with our junior high and high school students as they compete in California, Ms. Cain is assisting as their pianist.
Ms. Hubbard shared with Board members that Ms. Cain worked with the students teaching them square dancing. As Ms. Hubbard prepared for the presentation tonight, she said Ms. Cain described square dancing as another language in which students develop auditory skills, learned teamwork and how to collaborate with other students.
Ms. Hubbard introduced the Tanque Verde Elementary School 2nd grade students performing: Charlie DeLello, Kylie Shannon, Gianna Hust, Hailey Nonaka, Jordan Skog, Lincoln Manuel, Laela Ernest and Bennett Johnston.

The students performed two dances. Board members applauded and expressed their pleasure in the students’ performance. Board members thanked students and parents for coming.

4. CONSENT AGENDA (see attached personnel report)
There is a correction on the personnel report: Kathy Fostiak’s name appears under Classified Agreements, when it should have appeared under Classified Resignations.
Ms. Fry asked a question relating to the Basketball trip. The team will be staying at the home of one of the players, which is unusual. Ms. Fry asked if our insurance covers this because the lodging is a family home of one of the team players. Dr. Hagerman assured her our insurance coverage extends to Student Activities – and this falls under that in this context.

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MOTION: Mr. Schalk made a motion to approve the Consent Agenda as presented. Mr. Auslander seconded; the motion carried unanimously.

5. INFORMATION AND DISCUSSION ITEMS B. Capturing Kid’s Hearts – Principals
Emily Gray Junior High Principal, Mr. Miller began the presentation by describing Capturing Kid’s Hearts (CKH) as an ongoing process that takes time and practice to fully implement. Teachers are at different levels of implementation. There are some non‐negotiables such
as greeting each student at the door with a handshake (making a connection every day with each student) and use of social contracts. Social contracts are used for students and staff. Students learn behavior by mirroring teacher/staff behavior.

One of the biggest takeaways with CKH is how to manage conflict, negotiate and communicate in a kind and thoughtful way.

The core premise of behavior management in CKH is based on four (4) questions: What are you doing?
What are you supposed to be going? Are you doing it?
What are you going to do about it?

Mr. Miller introduced two former EGJH students; both are freshmen attending TVHS. Both were involved in a Teen Leadership class that enforces the CKH principles.

Jordan Chavez – read a prepared statement about his experience as an 8th grader in Teen Leadership class with Mr. Ratajaczk. Jordan talked about the skills he learned in class relating to public speaking and goal setting and how these skills helped prepare him for high school. The class provided him with the skills to develop a comfort level when meeting new people and allows him to make meaningful personal connections. Jordan thanked Mr. Ratajaczk for all he learned in his class and for how it changed his life.

Brett Bradley – read a prepared statement about his experience as an 8th grader in Teen Leadership class with Mr. Ratajaczk. Brett shared with Board members that Mr. Ratajaczk’s Teen Leadership class helped prepare him for high school by creating pathways for student success. Brett shared with Board members the personal growth he experienced because of his participation in the class. He feels better prepared for his immediate future and beyond. Brett talked about all the things he learned, including body language cues, public speaking and how to make personal connections and develop lasting relationships. Brett expressed his thanks to Mr. Ratajaczk. He attributes his successful transition to high school to Mr. Ratajaczk’s class, and feels better prepared for life.

Board members asked clarifying questions about the class. Mr. Miller confirmed the Teen Leadership class is an elective class. Mr. Ratajaczk confirmed the current enrollment in his class is 14. At the high school, the Student Success class builds on what students learned in the EGJH Teen Leadership class. Ms. Hubbard mentioned there is a Peer Mentorship class at TVES which embraces these same concepts.

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Ms. Hubbard echoed much of what Mr. Miller shared. She noted when she was a teacher at TVES her class was the pilot for Capturing Kid’s Hearts. She shared three (3) videos of classrooms demonstrating the practices of CKH: student‐to‐student and student‐to‐teacher affirmations, and celebrating success. Ms. Batty brought the staff social contact (poster size) for Board members to see. The contract was developed by the staff, and signed by every staff member. Classroom social contracts are developed by the students and teacher.

Ms. Rosalik acknowledged the ACES campus is embracing CKH practices as well. The teachers are greeting their students at the door with a handshake, or fist bumps during flu season. This exchange, though brief, allows the teacher to connect and get a read on each student. If ever there is something which seems off, the teacher circles back and checks in with the student.

Ms. Fry asked if new teachers are receiving CKH training. Ms. Rosalik responded by saying yes, if training opportunities come up during the year. They also provide training among themselves (train the trainer) which explains the `How’ and `Why.’ There is a psychology component that unfortunately peer training can’t provide.

Board members expressed support for this program and appreciated the principal’s presentations. There was some discussion about aligning the Capturing Kids’ Hearts concepts/principles with our Student Behavior Matrix.

C. Weighting AP classes – Mr. A.J. Malis and Ms. Lori Gahr
Ms. Gahr addressed the Board regarding the GPA Calculations with a proposal to change weighting for AP/DE and Pre‐AP /Honors. Ms. Gahr is an AP history teacher at the high school and also serves on the Site Council. The reason for the proposed change is to encourage students to challenge themselves. Currently students who are performing well in standard grade level classes may be reluctant to take AP classes because they’re afraid it will negatively impact their GPA or class ranking.

Ms. Gahr started by explaining the current system of calculating GPA’s for advanced classes: Pre‐AP/Honors classes earn a .25 “bump”
AP/DE classes earn a .5 “bump”

The site council proposal would change that to a .5 and 1.0 award for more rigorous coursework.

School District comparison for AP/DE Grade Point “Bump:”
Districts that award .5	Districts that award 1.0 Flowing Wells	Chandler
Vail	Amphi Catalina Foothills	TUSD
Sunnyside Sahuarita

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Example of GPA calculations today:
GPA with on‐grade level classes: English ‐	A ‐ 4.0
Math ‐	A ‐ 4.0 History ‐	A ‐ 4.0 Science ‐	A ‐ 4.0

GPA with AP classes awarded only .5: AP English ‐ B ‐ 3.5
Math ‐             A ‐ 4.0 AP History ‐ B ‐ 3.5 Science ‐         A ‐ 4.0

Example of GPA calculations under proposed changes:
GPA with on‐grade level classes:	GPA with AP classes awarded 1.0: English ‐	A ‐ 4.0	AP English ‐ B ‐ 4.0
Math ‐	A ‐ 4.0	Math ‐	A ‐ 4.0 History ‐	A ‐ 4.0	AP History ‐ B ‐ 4.0 Science ‐	A ‐ 4.0	Science ‐	A ‐ 4.0 GPA ‐ 4.0                                                        GPA ‐ 4.0

Who would this affect?

It would NOT affect college applications ‐ colleges recalculate all GPAs.
It WOULD affect class rankings, possibly even Valedictorian/Salutatorian.
It WOULD affect “Top Ten”, and other groupings within graduation cohorts.

How would this change be implemented? Any change would not be retroactive.
Classes going forward would be calculated on the new scale.

Board members discussed AP classes versus DE classes. Board members asked about the enrollment in AP classes, Mr. Malis stated the AP classes have a healthy enrollment. There are no issues filling AP classes.

Ms. Fry asked what do students think . . . Dr. Hagerman and Ms. Fry both suggested the idea of having students complete a survey. Ms. Fry expressed a desire to have more information.

D. Feasibility Committee update – Dr. Scott Hagerman
Dr. Hagerman provided a brief update to the Governing Board regarding the Superintendent’s Feasibility committee. He shared that the committee met for the second time on Tuesday, March 20. The committee was divided into three groups: Needs Group, Cost Group and the Community Group. The groups were asked to identify needs, and to help develop anticipated frequently asked questions. The next meeting is April 5th; we will have the survey results and begin to analyze the data from the survey.
Ms. Fry indicated the committee is in agreement regarding the district needs. She said the committee is diverse, thoughtful and forward thinking.

E. Facility Use Report – Mr. Adam Hamm
Mr. Hamm provided the follow information relating to facility use through the months of January – March. The District Facilities are being used a total of 150 days between all four sites and a

Page 5 total of 421 hours. Over 95% is in our MPRs, total YTD to 440 days and 1150 hours. Following is the breakdown:
TVES	EGJH
65 Total days	85 Total Days 145 Hours of Use	276 Hours of use
CC Club ‐ 130 hours	Dragons BB – 111 hours Other ‐ 15 hours	Magic BB 39 Hours
Volleyball – 111 hours Drama Kids ‐ 15 hours

TVHS No usage

ACES No usage

F. Board Goals: Vision and Mission (Update of Vision sessions) – Dr. Scott Hagerman
Dr. Hagerman showed Vision session pictures from some of the sites with Board Members. The sessions included Ms. Taryl Hansen, a graphic recorder with over 25 years in education. She is a National Board Certified Teacher (NBCT). She holds an Ed.D in Leadership and Innovation from Arizona State University.
All of the meetings began with Dr. Hagerman asking the following questions: Who are our students?
What strengths do they bring? What are their personal goals?
What are the educational goals we have for our students?
What are we doing that demonstrates we are supporting our goals? In what ways can we do a better job to support our goals?
During the Vision sessions, Taryl Hansen, listens to comments and group discussions. She captures ideas and common themes and translates them into visual art.
The art boards, once fully finished, will be available for all to see.

6. ACTION ITEMS None

7. BOARD AND SCHOOL EVENTS

8. FUTURE BOARD AGENDA ITEMS Campus Security – April
Principal presentations: 301 Goals ‐ April Board Goals: Community Involvement ‐ April
Board Goals: Evaluation 2017‐18 SY / 2018‐19 SY – May

9. ADJOURNMENT

Ms. Fry adjourned the meeting at 8:31 p.m.

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Respectfully submitted by,
Judy Bower, Governing Board Secretary

____________________________ Susan Fry, Board President

_____________________________ Jeremy Schalk, Board Clerk

_ ________________________ Jeffrey Neff, Board Member

__________________________ Carlos Ruiz, Board Member

_____________________________ Steven Auslander, Board Member

Personnel Items - Board Meeting - March 22, 2018

Administrator Contracts
	Position
	Reason
	Site
	FTE
	Date

						
Administrator Resignations
	Position
	Reason (Replace / New)
	Site
	FTE
	Date

Certified Contracts
	Position
	Reason (Replace / New)
	Site
	FTE
	Date

						
						
Certified Resignations
	Position
	Reason
	Site
	FTE
	Date
	
Jan Pridans
	Physics Teacher
	Personal
	TVHS
	0.67
	5/23/2018

Classified Contracts
	Position
	Reason (Replace / New)
	Site
	FTE
	Date

Classified Agreements
	Position
	Reason (Replace / New)
	Site
	FTE
	Date
	
Armida Soto
	Bus Driver
	Replace Rich Wilson
	TRANS
	0.875
	3/12/2018
	
Kathy Fostiak
	Paraprofessional I
	Retirement
	ACES
	0.75
	5/23/2018

Classified Resignations
	Position
	Reason (Replace / New)
	Site
	FTE
	Date
	
Armida Soto
	Lunch Monitor
	Increasing hours in Transportation
	TVES
	0.31
	3/9/2018

Other

						
Other Continuations
		Reason (Replace / New)
	Site
	FTE
	Date

						
Other Discontinuations
	Position
	Reason
	Site
	FTE
	Date

						
Other New Hires
	Position
	Reason
	Site
	FTE
	Date
	
Tracie Vela
	Substitute Teacher
	New
	Varies
	Varies
	3/6/2018
	
Emily Nye
	Classified Substitute
	New
	Varies
	Varies
	3/19/2018

						

/K. Wick 3/27/2018