DRAFT – Unofficial Until Approved Meeting Minutes 5/8/18

The Governing Board of the Tanque Verde Unified School District #13, Pima County, Tucson, Arizona held a Regular Board Meeting on March 8, 2018 in the Board Room, at the Tanque Verde School District Administrative Office ‐ 2300 N. Tanque Verde Loop Rd., Tucson, Arizona 85749. The meeting was called to order at 7:01 p.m.

1.	ROLL CALL
Board Members present:
Ms. Susan Fry, Board President Mr. Jeremy Schalk, Board Clerk
Mr. Steven Auslander, Board Member

Mr. Jeffrey Neff, Board Member Mr. Carlos Ruiz, Board Member
Kaitlyn McWilliams, Student Board Member

Administrative Staff:
Dr. Scott Hagerman, Superintendent Mr. Adam Hamm, Business Manager

2.	APPROVAL OF AGENDA
MOTION: Mr. Auslander made a motion to approve the agenda. Mr. Jeremy Schalk seconded; the motion carried unanimously.

3.	REPORTS
• Recognition of Student Board Members: Kaitlyn McWilliams and Taylor Nye
Ms. Fry thanked Kaitlyn and Taylor for their service as student board members. Their contributions to the process and committee participation was appreciated and valued. Dr. Hagerman also thanked the students for their contribution throughout the year.

	Superintendent’s Report – Dr. Hagerman Letter Grades
Dr. Hagerman announced the letter grades have been released: Tanque Verde High School – A
Emily Gray Junior High School – C Agua Caliente Elementary School – B Tanque Verde Elementary School – B

Last year when Arizona’s school letter grades were initially released there were issues relating to how growth and proficiency were measured. The state received feedback and announced the letter grades would be considered “preliminary.” The system that is being used to determine the letter grades is new, and based on feedback improvements will be made to the system.

Planning for Next Year
Dr. Hagerman explained to Board Members that new budget worksheets will be released within the next few weeks. Adjustments to Teacher contracts will be made as an addendum.

Regular Board Meeting May 8, 2017	page 2 of 3

Dr. Hagerman briefly talked about identifying action steps for the 2018‐19 school year and the district goals.

4. CALL TO THE PUBLIC None

5. CONSENT AGENDA (see attached personnel report)
MOTION: Mr. Neff made a motion to approve the Consent Agenda. Mr. Auslander seconded; the motion carried unanimously.

6. INFORMATION AND DISCUSSION ITEMS
A. TVHS Tony Komadina Award – Mr. Mario Gastellum
Tanque Verde High School Assistant Principal / Athletic Director Mr. Mario Gastellum shared with Board Members that Tanque Verde High School is being awarded the Tony Komadina Outstanding Girls’ Athletic Program Award on May 21. Mr. Gastellum explained the eligibility criteria, screening process and selection process.

B. Feasibility Committee Recommendation – Dr. Scott Hagerman

Dr. Hagerman showed a PowerPoint to the Governing Board sharing the body of work accomplished by the Feasibility Committee and their final conclusion. See attached.

7. ACTION ITEMS
A. 2017‐18 School Year Calendar Revision– Dr. Scott Hagerman
Due to the recent school closure, resulting from the teacher walk out, it was necessary to extend the school year by two additional half days.
MOTION: Mr. Neff made a motion to approve the revised 2017‐18 Calendar as submitted. Mr. Schalk seconded; the motion carried unanimously.

B. 17‐18 FY Budget Revision #3 ‐ Dr. Scott Hagerman
The proposed 17‐18 FY Budget Revision #3 reflects the final adjustments.
MOTION: Mr. Schalk made a motion to approve the 17‐18 FY Budget Revision #3 as proposed. Mr. Auslander seconded; the motion carried unanimously.

C. Board consideration for New Position: Part‐time Community Education Coordinator – Dr. Scott Hagerman
Dr. Hagerman explained this position will be funded through the Community Education Programs. MOTION: Mr. Auslander made a motion to approve the Part‐time Community Education Coordinator. Mr. Neff seconded; Board members asked clarifying questions, and motion carried unanimously.

D. ASBA Proposed Political Agenda Issues for Consideration for the 2019 Political Agenda – Dr. Scott Hagerman
MOTION: Ms. Fry made a motion opting to not submit any political issues for the 2019 ASBA Political Agenda. Mr. Neff seconded; there was a brief discussion by Board Members and the motion carried unanimously.

Regular Board Meeting May 8, 2017	page 3 of 3

8.	BOARD AND SCHOOL EVENTS

School events calendar was provided to all Board Members

9. FUTURE BOARD AGENDA ITEMS
Superintendent’s Feasibility Committee Recommendation ‐ June Board Goals: 2018‐19 SY
Board Goals: Evaluation 2017‐18 SY / 2018‐19 SY ‐ April

10. ADJOURNMENT

Ms. Fry congratulated Mr. Carlos Ruiz for receiving the Education Advocate Award / Crystal Apple Award from the Metropolitan Education Commission.
The meeting adjourned the meeting at 7:41 p.m.

Respectfully submitted by, Judy Bower, Governing Board Secretary

Susan Fry, Board President

Steven Auslander, Board Member

Jeremy Schalk, Board Clerk

Carlos Ruiz, Board Member

Jeffrey Neff, Board Member

Personnel Items - Board Meeting - May 8, 2018

Administrator Contracts
	Position
	Reason
	Site
	FTE
	Date

						
Administrator Resignations
	Position
	Reason (Replace / New)
	Site
	FTE
	Date

Certified Contracts
	Position
	Reason (Replace / New)
	Site
	FTE
	Date
	
David Goldberg
	Guidance Counselor
	Replace Rhonda Burnett
	TVHS
	1.0
	7/23/2018

Certified Resignations
	Position
	Reason
	Site
	FTE
	Date

						
Classified Contracts
	Position
	Reason (Replace / New)
	Site
	FTE
	Date

Classified Agreements
	Position
	Reason (Replace / New)
	Site
	FTE
	Date

						
						
Classified Resignations
	Position
	Reason (Replace / New)
	Site
	FTE
	Date
	
Christina Bonner
	Food Service Assistant
	Personal Reasons
	TVHS
	0.50
	4/25/2018
	
Deborah Carlson
	Paraprofessional III
	Changing original resignation date from 5-23-18
	TVHS
	0.8
	5/17/2018
	
Mary Lindsley
	Paraprofessional II
	Family obligations
	TVHS
	0.9380
	5/17/2018
	
Cynthia Ortiz
	Custodian
	Job Abandonment
	TVHS
	1.0
	5/1/2018
	
Other

						
Other Continuations
		Reason (Replace / New)
	Site
	FTE
	Date
	
TOSAs - see attached

Other Discontinuations
	Position
	Reason
	Site
	FTE
	Date
	
Rhonda Burnett
	TOSA - Guidance Counselor
	Personal
	TVHS
	1.0
	6/8/2018
	
Nicole Del Principe
	Pomline Coach
	Other job - full time employment
	TVHS
	Varies
	5/23/2018
	
Other New Hires
	Position
	Reason
	Site
	FTE
	Date

						

/K. Wick 5/11/2018

Superintendent’s Feasibility Committee Final Recommendation

May 8, 2018

Outline

1. Committee Process 2. Survey
3. Needs

4. Final Recommendations

Committee Process

4 Meetings, 26 Members

Topics that were Addressed:

Training in background information related to school funding

Group input into needs assessment

Presentation on survey

Capital assessment process

Pre-Test / Post-Test Survey Results

Pre-test	Post-test

Bond

65% Yes

29.6% No

Override

66.7% yes

28.7% no

Bond

65.00% Yes

28.00% No

Override

68.0 % Yes

24.3% No

Specific Feedback

Five Point Scale. Above 3.5 is strong result, above 4.0 is very strong

Items Above 4.0:

Increased teacher pay 4.47

Adding science labs 4.14

Technology 4.10

Fixing or replacing air conditioners 4.04

District Needs ( Bond)

Safety and Security

Fences, access, key control, other safety issues

Classrooms/Schools for College and Career Readiness

High School - Science lab upgrades, flexible performance space Elementary Schools - replacing Portable with Buildings
AC, Roofs,

Technology

Classroom Equipment, Servers

Transportation Buses, White Fleet

Committee Final Feedback

Two question survey

-1 on Override and 1 on Bond

-Use the language of the community survey

--100 point slider scale

I strongly believe we SHOULD NOT (0)------I strongly believe we SHOULD (100)

Initial Feedback

Override and Bond both received 94%

Feedback

-Careful about messaging

- We really need to explain how needed these are

-Concerns about the effects of the walk-out

Next Steps

Bring Back to the Board for Final Consideration.

- Details from Capital Assessment

- Make Final Determination on Bond Amount Request - Proposal Language from Stifel
- June Board Meeting -

http://www.tanqueverdeschools.org/SuperintendentsFeasibilityCommittee.aspx